Registered Charity No. 1175188
Appendix 2: Privacy notice
This privacy notice tells you what to expect us to do with your personal information.
–Contact details
–What information we collect, use, and why
–Lawful bases and data protection rights
–Where we get personal information from
–How long we keep information
–Who we share information with
–How to complain
We collect or use the following information to provide services and goods, including delivery and third party referrals:
-Names and contact details
-Addresses
We collect or use the following information to receive donations or funding and organise fundraising activities:
-Names and contact details
-Addresses
-Donation history
-Tax payer information (for Gift Aid purposes)
Under UK data protection law, we must have a “lawful basis” for collecting and using your personal information. There is a list of possible lawful bases in the UK GDPR. You can find out more about lawful bases on the ICO’s website.
Which lawful basis we rely on may affect your data protection rights which are in brief set out below. You can find out more about your data protection rights and the exemptions which may apply on the ICO’s website:
–Your right of access – You have the right to ask us for copies of your personal information. You can request other information such as details about where we get personal information from and who we share personal information with. There are some exemptions which means you may not receive all the information you ask for. You can read more about this right here.
–Your right to rectification – You have the right to ask us to correct or delete personal information you think is inaccurate or incomplete. You can read more about this right here.
-Your right to erasure – You have the right to ask us to delete your personal information. You can read more about this right here.
–Your right to restriction of processing – You have the right to ask us to limit how we can use your personal information. You can read more about this right here.
–Your right to object to processing – You have the right to object to the processing of your personal data. You can read more about this right here.
–Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you. You can read more about this right here.
–Your right to withdraw consent – When we use consent as our lawful basis you have the right to withdraw your consent at any time. You can read more about this right here.
If you make a request, we must respond to you without undue delay and in any event within one month.
To make a data protection rights request, please contact us using the contact details at the top of this privacy notice.
Our lawful bases for collecting or using personal information to provide services and goods, including delivery and third party referrals are:
-Consent – we have permission from you after we gave you all the relevant information. All of your data protection rights may apply, except the right to object. To be clear, you do have the right to withdraw your consent at any time.
-Legitimate interests – we’re collecting or using your information because it benefits you, our organisation or someone else, without causing an undue risk of harm to anyone. All of your data protection rights may apply, except the right to portability. Our legitimate interests are:
-We are collecting the age band of our membership in order to understand the age profile of Members and whether the age band influences length of membership of the Society.
Our lawful bases for collecting or using personal information to receive donations or funding and organise fundraising activities are:
-Consent – we have permission from you after we gave you all the relevant information. All of your data protection rights may apply, except the right to object. To be clear, you do have the right to withdraw your consent at any time.
-Directly from you
For members registered on Membermojo, the personal information provided in their user profile is stored for 10 years, as prescribed by the CIO Regulations (https://www.legislation.gov.uk/uksi/2012/3012/contents/made). All users can see, edit, or delete their own personal information at any time (except they cannot change their username).
Membermojo
This data processor does the following activities for us: Provides online membership service
-Suppliers and service providers: Stormpress Ltd for sending the J&N; Task Fulfilment Ltd for sending purchases from the website
If you have any concerns about our use of your personal data, you can make a complaint to us using the contact details at the top of this privacy notice.
If you remain unhappy with how we’ve used your data after raising a complaint with us, you can also complain to the ICO.
The ICO’s address:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Helpline number: 0303 123 1113
Website: https://www.ico.org.uk/make-a-complaint
